Farm Secretaries oversee the business side of a farm or estate, dealing with record-keeping and correspondence involved with modern farming and rural businesses. The job is a combination of everyday tasks, such as accounts, budgets and salaries, as well as more complex management issues such as completing legislative and management records. This means working closely with farmers, farm and estate managers to ensure that all the tasks are completed efficiently and on time.
Also known as: Agricultural Administrator, Agricultural Secretary, Farm Business Secretary
You’ll need:
excellent administration skills
to be thorough and pay attention to detail
to working alone and with others, being comfortable with either
to be flexible and open to change
excellent verbal and written communication and customer service skills
to use a computer and the main software packages competently
to use your discretion with financial and personnel issues
an understanding and interest in rural issues and farming
The Institute of Agricultural Secretaries and Administrators (IAgSA) offers training courses specifically for farm secretaries.
Around 35 hours per week, with standard office hours between 8am and 6pm. Evening or weekend work is sometimes needed during the year. Roles can be full-time, part-time or self-employed. Farm Secretaries may be employed on one or more farms or estates and may travel between different offices.
Prepare farm accounts and budgets, monitoring cash flows and ensuring payments are made on time
Keep accurate records and storing these effectively
Calculate employees' pay and keeping employment records up to date
Costing and ordering supplies
Complete forms for government grants and subsidies
Deal with VAT and tax returns
Complete legislative and management records
Arrange quotations for buying, hiring and maintaining farm machinery and equipment
Administration duties including answering the telephone, writing letters and emails and maintaining manual and computerised filing systems
Most of the work is office-based and involves a lot of sitting down, doing desk work or at the computer. Farm and estate offices are in rural areas, some of them in quite remote locations therefore a driving licence and own transport is usually necessary.
Training is an essential part of any job, giving you the skills and knowledge you need to do your job safely and correctly. It also helps to strengthen your current skill set and prepares you for the next stage in your career.
Apprenticeships help you build the experience and skills that employers want to see. No matter what stage you’re at, they’ll help set you up for a bright future. There are lots of ways to get involved.
Some Farm Secretaries become self-employed when they have enough experience to offer specific skills to different farms and estates. Progression and success rely on providing a consistently high quality of service and administration to their clients.
The all-round knowledge and experience gained as a Farm Secretary can be very useful in moving into administrative or management jobs in other agriculture business or rural industries.
Farm Secretary will usually work in one of the following industries. Click below to find out more about possible career paths.
Diverse, dynamic and rewarding – if you’re practical and love the outdoors, then a career in agriculture could be for you.
Agriculture is diverse, dynamic and rewarding, with a huge range of interesting and varied career options. If you’re practical, hardworking, love the outdoors or have a passion for science and technology then working in agriculture could be for you.
The UK and Ireland's farmers and crofters play a huge part in looking after our natural landscape. While producing food, they can improve biodiversity, plant trees, restore peat, improve water and soil quality, and generate renewable energy. From the latest trends in data science to new methods of animal husbandry, land management and ecology, working in agriculture is a direct way to address the climate emergency, as well as supporting rural life.
If you’re interested in technology, you could work on a farm using the latest equipment and science to produce food sustainably, safely and efficiently. Or if you want to radically change how we produce food and use our land working vertical farming or remote sensing could be for you. More than ever, agriculture needs innovative, enthusiastic people to help make the food we produce both taste good and make good sense for the planet.
Utilised agricultural land use stands over 70% of the total area of the United Kingdom and over 82% of the Republic of Ireland
Total income from farming in the United Kingdom is estimated to have been £4.1 billion in 2020
Economists at Teagasc estimate that in 2021, the average family farm income in the Republic of Ireland increased by 20% from the previous year
Principal destinations for UK food, feed and drink exports include the Republic of Ireland, France, the USA, and the Netherlands
These courses are perfect if you are starting out on your career but they are also great for people already in jobs who want to improve their skills.
To find out more about qualification levels in England please visit Regulated Qualifications Framework (RQF) for England and Northern Ireland or Framework for Higher Education Qualifications for England, Wales and Northern Ireland (FHEQ) .
To find out more about qualification levels in Northern Ireland please visit Regulated Qualifications Framework (RQF) for England and Northern Ireland or Framework for Higher Education Qualifications for England, Wales and Northern Ireland (FHEQ).
To find out more about qualification levels in the Republic of Ireland, please visit National Framework of Qualifications for Ireland (NFQIE)
To find out more about qualification levels in Scotland please visit Scottish Credit and Qualifications Framework (SCQF).
To find out more about qualification levels in Wales please visit Credit and Qualifications Framework for Wales (CQFW) or Framework for Higher Education Qualifications for England, Wales and Northern Ireland (FHEQ).
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These courses are perfect if you are starting out on your career but they are also great for people already in jobs who want to improve their skills.
Whether you’re just starting out in the workplace, want to upskill or are considering changing direction, Apprenticeships are a fantastic way to build your career. Apprenticeships combine work with on-the-job training, so if you want to earn as you learn, there’s an apprenticeship out there for you – you can even start an apprenticeship if you already have a degree.
Work, earn and learn – no matter where you are in your career, an apprenticeship can set you up for a bright future.
Let’s get started!
Want to take on an apprentice? Employers start here.
An apprenticeship is a unique blend of work experience and study to help build the skills and knowledge you need for your career. Apprentices are employees – they have a contract, are paid and get the same benefits as everyone else. But the difference between an apprenticeship and a normal job is that apprentices are regularly released from work for training. Sometimes that’s a day a week, sometimes it’s for a longer block – it all depends on the job and the apprenticeship.
Apprentices work for all kinds of people at all kinds of stages in their lives. Most apprentices fall into one of three categories:
Previously restricted to school leavers and young people, apprenticeships are now a dynamic way of retraining people of all ages - there’s no upper age limit. The minimum age to become an apprentice is 16 and candidates can’t be in full-time education.
Apprenticeships offer a unique combination of paid work and study. They’re an exciting option for anyone who wants to gain experience, upskill or change career while working.
They offer a chance to work, learn and earn:
Interested in becoming an apprentice? Search for current opportunities and apply here.
Find your apprenticeship
You can also check vacancies on employer websites or get in touch with your local careers service.
What’s it like to work, earn and learn? Find out what apprentice life is really like.
Explore apprenticeship stories
The Institute for Agriculture and Horticulture (TIAH)
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Institute of Agricultural Secretaries and Administrators (IAgSA)
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Wales Young Farmers’ Clubs (Wales YFC)
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Young Farmers’ Clubs of Ulster (YFCU)
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National Federation of Young Farmers' Clubs (NFYFC)
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NFU Cymru
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Farmers' Union of Wales
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National Farmers Union Scotland (NFU Scotland)
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Ulster Farmers Union (UFU)
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Scottish Association of Young Farmers Clubs (SAYFC)
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National Farmers Union (NFU)
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Thinking about your finances is important when you're looking at courses and training - different types of funding support is available depending on what type of course you're interested in and where you are located. We recommend you contact the training provider for more information on course costs and financing, but here are some links to connect you to support available:
Skills Hub Scotland is an online skill sharing marketplace creating new opportunities to learn and share skills. Wherever you are located - if you have a skill to share, or a skill to learn, Skills Hub Scotland can help.
Initially founded as a response to the Scottish Government’s CivTech 5 programme in 2020 and aiming to offer a platform for those in rural or remote locations, Skills Hub Scotland has been developed into an important sectoral resource. If you have a skill to share with others or are a training provider, list your workshop or course (all skills from all sectors are welcome). If you are a learner, use Skills Hub Scotland to search for and book a course!
STEM is an approach to learning and development that incorporates the areas of science, technology, engineering and mathematics. Learning in STEM connects to Education for Sustainable Development/Learning for Sustainability and the Sustainable Development Goals – this helps learners to understand that STEM plays a vital role in finding solutions to real world issues or challenges such as protecting biodiversity and tackling climate change. There are multiple pathways into a land-based STEM career including apprenticeships, further and higher education. This means that a career in STEM is open to everyone!
STEM Learning is the largest provider of STEM education and careers support in the UK. Their STEM Ambassadors programme sees volunteers representing a vast range of STEM-related jobs work with young people to bring STEM subjects alive through real life experiences. They help to open the doors to a world of opportunities and possibilities which come from pursuing STEM subjects and careers. To become a STEM Ambassador, you can register via the STEM Learning website: https://www.stem.org.uk/stem-ambassadors/join-stem-ambassador-programme
Lantra have worked in collaboration with STEM Ambassadors in Scotland to create two specific UK-wide Ambassadors schemes - Forestry and Aquaculture. Through these schemes, we want to make sure that those working in forestry and aquaculture have the support materials they need to take part in STEM activities. To find out more and register for the schemes, please follow the links below:
Smart Futures helps young people in Ireland discover the STEM subjects and careers that might be right for them. Co-ordinated and managed by Science Foundation Ireland, their programme allows young people to connect with people that are working in STEM, the organisations they’re working in and what their interests and skills are.
Why not take a look at the Industries Explorer as an introduction to the different areas you could work in.
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